Study and meeting rooms are available throughout the Deerfield Public Library.
Study Rooms
There are eight study rooms available for private study or small groups. Two are located in the Youth Services department and six are located in the Adult Services department. The rooms are free of charge. Three study rooms accommodate two patrons, four rooms accommodate four patrons, and one room accommodates up to six patrons. The Deerfield Public Library is happy to provide these spaces to the public and all are welcome to use them in accordance to the following standards.
- All rooms have electrical outlets and access to our public Wi-Fi network
- Rooms are first come first serve and can be reserved at the Youth or Adult Services desks
- There is a 2 hours limit on study rooms. If no other patrons are waiting for available rooms, occupants are invited to use the room beyond the two-hour allotment.
Meeting Rooms
GUIDELINES FOR ELIGIBILITY
Meeting rooms are available for non-profit community, civic, cultural, and educational organizations whose members are primarily from Deerfield and nearby communities – including local governmental agencies, organizations and elected officials.
Although civic organizations, including political organizations, may be eligible to use a meeting room, political rallies are prohibited.
The person representing the non-profit community, civic, cultural, educational or governmental organization in the application process must:
- be at least 18 years of age and in attendance at the meeting.
- be a Deerfield Public Library cardholder. Exceptions: Tax-supported agencies (government, education, social services).
- sign an agreement to be responsible for the use of the room.
Meeting rooms are not available for:
- commercial use, including non-Library sponsored seminars, workshops and lectures presented by members of private, for-profit law firms, financial advisors, real-estate agencies, health care providers, or others, including dance and music teachers for non-Library sponsored recitals or for private tutoring sessions;
- social gatherings, private events or fund-raising activities.
Meeting rooms are available free of charge. All meetings must be free and open to the public.
HOURS OF AVAILABILITY
Meetings may start no sooner than 30 minutes after the Library opens and must end no later than 15 minutes before the Library closes. Rooms must be completely vacated 15 minutes before closing.
SETUP AND EQUIPMENT
NOTE: Sunday meetings must be tech-free. The Library is unable to provide tech setup or support on Sunday.
Please be sure to request all room set-up arrangements and equipment at time of application. A full list of available equipment is on the Application Form. Wi-Fi is available throughout the Library.
Groups are welcome to rearrange the setup on the meeting day, and there is no need to return it to the previous setup.
RESERVATION PROCEDURE
Meeting rooms can be reserved no less than seven (7) days in advance and up to 60 days in advance with a Deerfield Library card. Exception: Tax-supported agencies (government, education, social services), can submit request via email to meetingroom@deerfieldlibrary.org.
Meeting rooms cannot be reserved over the phone. If you need assistance filling out the form, please visit the lower level Help Desk. Please review the full Meeting Room Policy before submitting your Meeting Room Request Form.
You will receive an auto-reply confirming receipt. Applications are reviewed and notice of approval or denial is given within three (3) business days of receipt of the application.
